Prague08

ePassports EAC Conformity & Interoperability Tests
Prague, September 7th - 12th 2008

Accommodation Guidelines

A NUMBER OF HOTELS WAS RESERVED FOR THE PRAGUE TESTS PARTICIPANTS.ACCOMMODATION DEADLINE FOR BOOKING YOUR ROOM – JULY 31, 2008.

Rooms at special conference rates are being held in hotels of different categories close to the venue (Prague Congress Centre) or within Prague city centre. Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by 30 June 2008.

After this deadline requests will be accepted, however, hotels rooms are subject to availability and cannot be guaranteed; when making the reservation, please also indicate an alternative hotel/second choice hotel in case your preferred one is fully booked.

No shuttle service will be provided by the conference from the airport to the hotels or from the hotels to the Prague Congress Centre.

To make a reservation please use our Online Booking system

Reservations by phone cannot be processed.

Deposit of 1 night is requested to confirm your booking.

LIST OF HOTELS AND RATES

CANCELLATION/CHANGE OF RESERVATION

Cancellations/changes must be notified in writing (email or fax) to CZECH-IN. Cancellations/changes made by phone cannot be accepted.

Please do not contact the hotels directly as reservations are held by CZECH-IN.

In case of later arrival other than reserved please inform CZECH-IN as well in order to guarantee the room.

Cancellation will be charged according to the CANCELLATION CONDITIONS below:

For hotel reservations cancelled before 30 June 2008 full deposit will be refunded less EUR 20,-

After 30 June 2008 deposit of 1 night will NOT be refunded (incl. the fee of EUR 20,-).

After 15 August 2008 all nights as reserved will be charged and no refund will be made.
(CZECH-IN holds the rights to charge your credit card for the all nights booked OR not to refund the full pre-payment).

In case of a no-show or later arrival or earlier departure other than reserved all nights as reserved will be charged.

Reimbursement will be processed after the conference.

PAYMENT CONDITIONS

Confirmation of reservation/hotel voucher and final bill

After completing the hotel booking, participant will receive a system notification that reservation request was received.

Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/prepayment is received and will be sent to the participant by email together with an invoice. Hotel voucher should be presented to the hotel reception during check-in.

Final bill will be issued by CZECH-IN (for 1 night deposit and full prepayment) and the respective hotel (for the rest of nights and extras). Most of the hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.

Check-in/Check-out

Check-in varies from noon until 2 pm. Early check-in can be requested, however cannot be guaranteed; the room is subject to the room availability on the day of arrival; Check-out is generally at noon (in some hotels as of 10 am). Late check-out is also subject to the room availability and some hotels may charge a day rate.

Official travel agent for the ePassports EAC Conformity & Interoperability tests contact details:

CZECH-IN s.r.o.
Prague Congress Centre
5. května 65
140 21 Prague 4
Czech Republic
Tel.: +420 261 174 301/305
Fax: +420 261 174 307
E-mail: accommodation-prague-tests@czech-in.cz

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Prague Tests be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes.
With registration, the participant accepts this proviso.